Privacy Policy Effective Date: April 29, 2026 1. Introduction Welcome to https://www.SyncInvoice.in ("we," "us," or "our"), a product of Nextax Technologies Private Limited. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services. By using our website, you consent to the data practices described in this policy. 2. Information We Collect 2.1 Information You Provide We may collect the following information that you voluntarily provide: • Personal Information: Name, email address, phone number • Account Information: Username, password, and account preferences when you register for an account • Documents: Bills, invoices, receipts, and other documents you upload for parsing • Communication Data: Information you provide when contacting us via email, forms, or other channels 2.2 User Generated Data Data, documents, or content you upload or process through our platform. 3. How We Use Your Information We use your information for the following purposes: • Service Delivery: To provide, maintain, and improve our services • Bill Parsing: To process your documents using AI technology for data extraction • Communication: To respond to your inquiries, send updates, and provide customer support • Analytics: To understand how you use our website and improve user experience • Security: To detect, prevent, and address technical issues and security threats • Legal Compliance: To comply with applicable laws 4. AI Processing and Bill Parsing 4.1 Use of AI Our platform utilises various AI models such as Anthropic's Claude AI, ChatGPT, and Gemini AI for processing and analysing documents, specifically for bill parsing services. When you submit a document for parsing: 1. Your document is transmitted to these AI models for processing 2. The AI extracts relevant information (e.g., vendor name, amount, date, line items) 3. The parsed results are returned to the bill sync section of your user dashboard 4.2 Data Handling for AI Processing • Transmission to AI Services: Your documents are sent to the mentioned AI services for processing • Data Handling: These AI models process this data in accordance with their own Privacy Policies. We recommend reviewing their documentation to understand their data handling practices • We Do Not Store Parsed Data: After processing is complete and results are returned, we do not retain, store, or archive your parsed bill information in our database • Temporary Processing: Any data processed through our servers is held only temporarily for the duration of the AI request 4.3 Data Retention Data Type Retention Period Parsed Bill Results Not stored in our database Account Data Duration of your account + 0 days post-deletion 5. Your Rights Depending on applicable laws, you may have the right to: • Access your personal data • Request deletion of your data 6. Information Sharing and Disclosure We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances: Service Providers We may share your information with trusted third-party service providers who assist us in: • Website hosting and maintenance • Analytics and data processing • AI models (for bill parsing only) Legal Requirements We may disclose your information if required by law or governmental regulation, or if we believe disclosure is necessary to: • Protect our rights, privacy, safety, or property • Comply with legal process or governmental requests • Prevent or detect illegal activities Business Transfers In the event of a merger, acquisition, or sale of our company, your information may be transferred as part of that transaction. 7. Cookies and Tracking Technologies At present, we do not use cookies or similar tracking technologies. 8. Data Security We take appropriate security measures to protect against any unauthorised access to or unauthorised alteration, disclosure or destruction of data. 9. Changes to This Privacy Policy We may update this privacy policy to reflect changes to our information practices. If we make any material changes we will notify you by email or by posting a notice on our website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices. This Privacy Policy was last updated on April 29, 2026.